Operational and Shop Staff

We know that having information about the places that you support on campus is central to your business, and we’re here to help. Special tools are directly available to you through our online systems, after initial approval and training. Please browse our menu to the left to learn about the data and resources available to you, including architectural records for all disciplines, operational and maintenance manuals, warranty information, “current condition” floorplans, addresses, parcels, and more. Use the Quick Links to the right to access commonly used maps and our online applications.

Tips for Operational and Shop Staff

  • When visiting, ask for assistance! Some of our datasets of the campus are electronic, as well as in hardcopy.
  • Use the Online Archive Database to find all records relating to specific key-words, buildings, date ranges and more. Print a list of records from your office before visiting us, or view records online (where available). You can also use this database while visiting our office.
  • If you cannot find something, please be sure to check the database to see if the item you are looking for is filed (cross-referenced) under another building.
  • Get training for our Online Archive Database.
  • Click the “related documents” button to find project dossiers and info associated with a project.
  • When using our hardcopy index, flip to the back of the stack for each bldg, to see the oldest project (or Construction). To do this online, type “CONSTRUCTION” in the Project Title Keyword field.
  • Navigate to all records for a building from within FIMS (click on Archive Information).
  • If searching for something outside, or associated with a building connection:
    • Check the Engineering records associated with utilities projects, land records, roads and malls.
    • Use the online Spatial Search
    • Use Basemap Online, or ask for a utility or basemap plot for the area surrounding the building.
  • Keep an eye out for links that say “Additional References,” “Special Access Only,” or “Operational staff” including:
  • Let us know the type of Stanford campus-related information you track back at your office and how you’re tracking it (on paper, or in other systems?) for future integration considerations. Be a part of the long-term plan.
  • Has your data expired? Check with us often (especially for new projects, or after 3-6 months).

Tips for Health and Safety Staff

In addition to tips noted above for Operational and Shop staff, Maps and Records can assist you with obtaining resources or advising the creation of:

  • Maps for Emergency plans
  • Emergency Assembly Points
  • Emergency Exit maps for buildings
  • Storm drainage information
  • GIS Applications
  • Floor Plans and Space Data

See Custom Maps and Services for information on how to request these types of resources. Additionally, see the Quick Links at the top right of each page on this site to access commonly used maps, including the Emergency Assembly Points map.

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