Closeout Process

Closeout records provide Stanford University with a permanent record of actual construction, including change orders and field directives, to facilitate troubleshooting and provide for the potential of future building alterations. At the end of your construction or maintenance project, a digital closeout package is required to be submitted to Maps & Records. 

What to Include

The closeout package includes documentation for Stanford University grounds and facilities related projects. These records are accepted in digital format and typically consist of record and as-built drawings and support documents. Closeout should also be accompanied with a Maps and Records As-built Transmittal.

Download Transmittal (PDF)

The above is a general reference to Closeout records accepted by Maps & Records. For detailed requirements, please see Facility Design Guidelines Section - 01 77 00 - Closeout Procedures.

Where to Send